Paid Time Off

Pernod Ricard USA (the Company) grants annual Paid Time Off (PTO) to its full-time employees working thirty (30) or more hours per week. This PTO is intended to cover all employee needs for time off including, but not limited to illness, vacation, and other personal needs. PTO is accrued on a monthly basis. New employees will receive an initial accrual of five business days. The amount of PTO to which employees are entitled depends on the years of service as noted below and/or position in the company. Please review the frequently asked questions and exception notes below.

Directors & VPs

Directors accrue twenty-three days per year until they reach 10 years of service. After 10 years, they will follow the normal Pernod Ricard USA PTO schedule noted above. VPs accrue twenty eight days per year until they reach 15 years of service, after which they will then earn 33 PTO days as noted above.

Leaves of Absence

For leaves of absence that last more than twelve consecutive weeks, PTO time will not accrue. Monthly PTO accruals will recommence on the first day of the month following the employee’s return from leave. Employees on leaves of absence lasting less than twelve consecutive weeks will continue to accrue PTO on the 1st day of each month. All employees on leaves of absence will continue to accrue 5 PTO days at the first of each calendar year.

New Hires

Employees will accrue PTO time based on their hire date, however they are not eligible to take PTO time prior to completing ninety days of employment, unless your manager approves earlier use. You must be an employee on the first of the month to receive a monthly accrual for that month. In addition, employees must be active on the 1st day of each month to be eligible for that month’s accrual. When using PTO, the Company suggests increments of a minimum of a half day, however employees can request time off in increments of 1 hour.

Certain States

Employees working in California, Colorado, Montana, and Nebraska states accrue PTO time each month until they reach 5 days above their annual entitlement (e.g., 23, 28, 33, or 38 days). After reaching this accrual, an employee does not accrue additional PTO time until the employee uses sufficient PTO time to fall below the maximum permissible accruals. This means that an employee’s PTO accrual on the first of the calendar year will be less than five days if that would place an employee above the maximum annual accrual.

Leaving the Company

Employees terminating employment for any reason will be paid for any accrued but unused PTO allowance. In the event that a terminating employee has taken more PTO time than they have accrued as of the date of termination, they will be required to repay the Company for the excess time taken

Operations

Hourly operations employees should contact their local partner or NA.HumanResources@Pernoc-Ricard.com.

Frequently Asked Questions

  • You may carry over up to five days per year of your accrued, unused PTO time to the next calendar year; however, it must be used by April 30th of that year. If carry over PTO time is not taken by April 30th of the following year, it is lost.

  • Employees are required to take their earned PTO time. No payment will be made in lieu of taking PTO time off. The following are the only exceptions to this rule: Unused accrued PTO at the time of termination will be paid out to the terminating employee.

  • Employees will accrue PTO time based on their hire date, however they are not eligible to take PTO time prior to completing ninety days of employment, unless your manager approves earlier use. You must be an employee on the first of the month to receive a monthly accrual for that month. In addition, employees must be active on the 1st day of each month to be eligible for that month’s accrual. When using PTO, the Company suggests increments of a minimum of a half day, however employees can request time off in increments of 1 hour.

  • Employees will be permitted to take paid PTO time in advance of the actual PTO accrual during that calendar year with supervisor/manager approval. However, employees may not take more than half of their total accrued PTO time in any given year prior to June 30, without express written permission from their manager. Note that employees who are granted permission to take PTO time before it has been accrued must repay the PTO time if the employee terminates his/her employment (voluntarily or involuntarily) prior to accruing the PTO time advanced.

  • You should submit your PTO request, indicating the date(s) you wish to take your PTO time, to your supervisor/manager at least one month in advance of your scheduled PTO via Workday. We encourage as much notice as practical to ensure adequate coverage/backup and understand last minute requests for medical reasons. Approval of PTO requests will be made by the supervisor/manager, subject to the staffing needs of the Company and granted on a “first-come, first serve” basis.

  • If carry over PTO time is not taken by April 30th of the following year, it is lost.

  • For leaves of absence that last more than twelve consecutive weeks, PTO time will not accrue. Monthly PTO accruals will recommence on the first day of the month following the employee’s return from leave. Employees on leaves of absence lasting less than twelve consecutive weeks will continue to accrue PTO on the 1st day of each month. All employees on leaves of absence will continue to accrue 5 PTO days at the first of each calendar year.